How do I avoid duplicate documents in my account?

Table of contents:

• Accounts payable
• Accounts receivable

Accounts payable

Settings > Inbound > Accept

1. Check for duplicate documents-> ON
   A warning is displayed when you import a duplicate:
   
   
   Note: to determine duplicates, the following elements are checked:
   1. Amount
   2. Invoice number
   3. Invoice date
   4. Supplier
2. Block archiving of duplicate documents -> ON 
   Prevents duplicate documents from getting accepted and archived again.

Accounts receivable

Settings > Outbound

1. Check for duplicates -> ON
   The total amount and invoice number get checked to determine if a document is a duplicate.
   
   
2. Block duplicate to be sent -> ON
   Prevents you from sending an invoice that has already been sent to your customer.
   

Data enrichment status

An invoice gets the Data enrichment status when you try to accept the invoice but the system detected the invoice as a duplicate based on the following criteria:

• Supplier
• Document date
• Document number
• Total amount

In principle, there is already the same invoice in your account and you can delete the document with the Data enrichment status from the invoice details.